NHS Overtime & TOIL Log

Record every extra shift, bank time off in lieu with its three-month deadline, and see your tax-year total build. Free, no account needed.

Want to price a week of extra hours first? Use the NHS Overtime Calculator. Updated October 2026.

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Short answer

This log records your extra hours (date, hours, rate and a note), keeps a TOIL ledger that counts down the three months your employer has to let you take time off in lieu before it must be paid at the overtime rate, and totals your paid extra hours for the UK tax year. It works in your browser with no account, and you can download a CSV for payroll queries. Sign in free if you want it saved to your own account across devices.

Why keep a log of extra hours

Extra shifts get approved on a rota, a text or a corridor chat, and show up on a payslip a month or more later (or not at all). A simple log, with dates and hours, makes it quick to check what you were paid, to raise a query with payroll, and to see how much time off in lieu you are owed. It also answers the question the calculator cannot: how much extra have I worked this tax year?

How TOIL works under the NHS rules

Overtime for Bands 1 to 7 is time and a half, with double time on general public holidays. Instead of payment you can ask for time off in lieu, but only if your manager agreed the work as overtime. TOIL is taken hour for hour at plain time. If your employer cannot let you take it within three months, they must pay you at the overtime rate. The ledger above shows a deadline for each banked entry so that nothing quietly expires. Working a general public holiday also earns a separate plain-time day in lieu on top of the pay. See NHS overtime rates explained and bank holiday pay.

ℹYour trust may add local rules

Some trusts cap the TOIL you can hold or set how it is booked. The three-month conversion is the national rule from the handbook; check your own policy for the rest.

Using the log to check your payslip

  1. Download your CSV for the month in question.
  2. Compare hours and dates with the overtime and additional hours lines on your payslip.
  3. Run the figures through the Payslip Checker to see whether tax, NI and pension on that pay look right.
  4. If hours are missing or paid at the wrong rate, ask payroll to explain, quoting your dates, hours and the rate you expected.

What the log does not do

  • ✕ It does not pull hours from an e-rostering system: you enter every shift.
  • ✕ It does not take off tax, National Insurance or pension: totals are gross. The Overtime Calculator shows take-home.
  • ✕ It does not work out unsocial hours enhancements: the tick box is a note. Use the Unsocial Hours Calculator.
  • ✕ It cannot confirm your trust's local rates or approvals: check your payslip and policy.

Sources and privacy

  • ✓ Overtime rates, part-time rule and TOIL: NHS Terms and Conditions of Service Handbook, Section 3, via NHS Employers.
  • ✓ Guest entries stay in your browser. Signed-in entries are stored in your own private account record.
  • ✓ Last updated October 2026. Read our editorial policy. FrontlinePay is independent and not affiliated with the NHS.

Frequently asked questions

Do I need an account to use the log? +
No. You can start logging straight away and your entries are saved in your own browser. Because that storage can be cleared (or lost if you change phone), download a CSV now and then. If you want your log kept safe and available on any device, sign in with a free account and it is saved to your own private record.
How is this different from the NHS Overtime Calculator? +
The calculator answers a one-off question: what are these extra hours worth under the rules? The log answers a running one: how many extra hours have I worked, what have they earned this tax year, and how much time off in lieu am I owed? Use the calculator to price a week, the log to keep the record.
How does the TOIL ledger work? +
Choose Banked as TOIL when you log hours that you will take as time off instead of pay. Under the NHS Terms and Conditions Handbook TOIL is taken hour for hour at plain time, and if your employer cannot let you take it within three months you must be paid for it at the overtime rate. The ledger shows a deadline for every banked entry, flags those within 30 days or past three months, and lets you mark entries as taken.
What rates should I choose when I log an entry? +
For Bands 1 to 7, overtime beyond a full-time week is time and a half, and overtime on a general public holiday is double time. Part-time staff are paid plain time for additional hours until they pass the full-time week. The log lets you pick plain time, time and a half or double time, or enter your own multiplier if your trust applies something different. Bands 8 and 9 are not entitled to overtime payments.
Why does the log use the UK tax year? +
Because the tax year (6 April to 5 April) is the period used for tax, National Insurance and pension calculations, and it is a meaningful boundary for 'how much extra have I earned'. The headline total and month table cover the current tax year, and older entries stay in your log.
Is the total shown gross or net? +
Gross, before income tax, National Insurance and pension. To see what extra hours are worth after tax use the NHS Overtime Calculator, which shows a take-home figure, or the Rota and Take-Home Calculator, which combines a whole month.
What does the unsocial hours tick box do? +
It is a note for your own records. It does not add an enhancement to the pay figure because the Section 2 payment depends on exactly which hours fell in which window. To price those hours properly use the Unsocial Hours Calculator. Remember that unsocial hours payments apply to standard hours, and overtime hours are paid at the overtime rate instead.
Can I use the log to check my payslip or raise a query with payroll? +
Yes, that is a good use. Download the CSV, compare it with your payslip, and use the Payslip Checker to check each line. If hours are missing, ask payroll to explain, quoting dates and hours from your log. A personal record is not an official trust record, so also keep copies of rosters and approval emails.
Is my data private? +
In guest mode your entries stay in your browser and are never sent to FrontlinePay. If you sign in, your log is stored in your own account record and only you can read or write it.
What do Pro or the Career Toolkit add? +
Logging, editing, the TOIL ledger, the tax-year total, the month table and the CSV download are all free. A printable PDF report of your whole tax-year log is the extra, available with FrontlinePay Pro or the Career Toolkit.

More tools and guides

NHS Overtime Calculator

Price extra hours, with the part-time and public holiday rules.

Unsocial Hours Calculator

Nights, weekends and bank holidays.

Rota and Take-Home Calculator

A whole month, correctly taxed.

Payslip Checker

Check each payslip line.

NHS overtime rates explained

The rules in full.

NHS working time regulations

The 48-hour average and rest.

NHS Annual Leave Tracker

Track leave against your entitlement.

NHS Pay Calculator

Take-home pay by band and point.

NHS TOIL and Flexi Balance Tracker

Private browser-only ledger of TOIL and flexi hours with the three-month overtime rule.

NHS Unpaid Overtime and TOIL Claim: Free Check

Free readiness check and Handbook guide (sections 2, 3 and 13), then log summary with estimate, claim letter, records request, grievance wording, follow-ups and first-conversation prompts.